You've got a Board meeting coming up...
- Did you post the notice 4 days in advance?
- Did you include an agenda?
- What if something comes up at the meeting that's not on the posted agenda?
- What if it's an Executive Session meeting only?
- What if someone wants to record the meeting?
- What if not all the Directors can be there in person?
- What if you want to plan ahead and make some decisions by email before the meeting?
Slow down, take a deep breath and review:
We have summarized the important points of the Open Meeting Act side-by-side with the actual statutory language. You can see what you can do and cannot do in the context of a Board meeting. If it looks like there might be discretion - be certain to check your Governing Documents (most likely the Bylaws).
Days of round robin decision-making via emails - while perhaps expedient and convenient - are over. Board's need to be "transparent", keeping all decision-making within the Open Meeting setting.
If your Board is faced with the challenge of deciding whether or not to permit recording of meetings, it may be wise to objectively consider some of the pros, cons and practicalities.